Privacy Policy

We take your privacy seriously. This policy explains how Insight Draft collects, uses, and protects your personal information when you use our AI-powered meeting insights platform.

Last updated: November 12, 2025

Table of Contents

1.

Summary of Key Points

Essential Information About Your Privacy

This summary provides key points from our Privacy Notice. You can find more details about any of these topics in the sections below.

We process personal information to provide, improve, and administer our AI-powered meeting insights platform, communicate with you, and ensure security and fraud prevention.

  • Personal Information Processing. We process personal information depending on how you interact with our Services, the choices you make, and the features you use.
  • No Sensitive Information. We do not process sensitive personal information such as health data, financial information, or biometric data.
  • AI-Powered Analysis. We use AI technologies to process and analyze meeting transcriptions, providing insights while maintaining data security.
  • Data Security. We implement appropriate technical and organizational security measures to protect your personal information.

2.

What Information We Collect

Personal Information You Provide

We collect personal information that you voluntarily provide to us when you register on our Services, express interest in our products, participate in activities, or contact us.

The personal information we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use.

  • Names and email addresses
  • Job titles and contact information
  • Authentication data
  • Billing addresses (when applicable)
  • Meeting transcriptions and related data
  • Google API data (following Google API Services User Data Policy)

3.

How We Process Your Information

Our Data Processing Activities

We process your personal information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law.

Our AI-powered platform analyzes meeting transcriptions to provide valuable insights while maintaining strict data protection standards.

  • Account Management. To facilitate account creation, authentication, and manage user accounts securely.
  • AI Analysis. To process and analyze meeting transcriptions using advanced AI technologies for insights generation.
  • Service Improvement. To identify usage trends, request feedback, and continuously improve our platform capabilities.
  • Data Storage. To enable secure storage and management of meeting data in compliance with privacy standards.

5.

When We Share Personal Information

Third-Party Integrations and Partners

We may share information in specific situations and with specific third parties to provide our AI-powered meeting insights service.

All data sharing is conducted with strict privacy protections and only with trusted partners who maintain high security standards.

  • OpenAI. For AI-powered transcript analysis and insights generation using advanced language models.
  • Google Services. For Google Drive storage integration and authentication services following Google API policies.
  • Google Analytics. We use Google Analytics 4 (GA4) to analyze website usage and improve user experience. Google Analytics collects information about how visitors interact with our website, including page views, time on page, and user interactions. Your IP address is anonymized before being sent to Google Analytics, and tracking only occurs after you have consented to our use of cookies. For more information, see Google's Privacy Policy at https://policies.google.com/privacy.
  • Payment Processors. For secure payment processing when billing features are implemented.

6.

Artificial Intelligence-Based Products

AI-Powered Meeting Insights

We offer products, features, and tools powered by artificial intelligence, machine learning, and similar technologies to transform your meeting data into actionable insights.

All personal information processed using our AI products is handled in line with our Privacy Notice and our agreements with third parties, ensuring high security throughout the process.

  • Opt-Out Option. You can opt out of AI processing by logging into your account settings and updating your preferences.
  • AI-powered meeting transcript analysis
  • Automated insights and key points extraction
  • AI-driven question answering capabilities
  • Text analysis and document generation
  • Meeting statistics and analytics automation

7.

Social Logins

Third-Party Authentication

Our Services offer the ability to register and log in using your third-party social media account details.

When you choose to use social login, we receive certain profile information from your social media provider in accordance with their privacy policies.

8.

How Long We Keep Your Information

Data Retention Policies

We keep your information for as long as necessary to fulfill the purposes outlined in this Privacy Notice unless otherwise required by law.

Our retention policies are designed to balance service functionality with privacy protection.

  • Meeting Transcripts. Stored for one year in our database, after which they are automatically deleted unless stored in your Google Drive.
  • Account Information. Retained until you request deletion or close your account through our platform.

9.

How We Keep Your Information Safe

Security Measures and Protections

We implement appropriate technical and organizational security measures designed to protect your personal information against unauthorized access, alteration, disclosure, or destruction.

While we strive to protect your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure.

  • Industry-standard encryption protocols
  • Secure data transmission and storage
  • Regular security audits and assessments
  • Access controls and authentication systems
  • Continuous monitoring for security threats

10.

Information from Minors

Age Restrictions

We do not knowingly solicit data from or market to children under 18 years of age.

By using our Services, you represent that you are at least 18 years old or that you are the parent or guardian of a minor and consent to their use of the Services.

11.

Your Privacy Rights

Control Over Your Personal Information

Depending on your location, you have certain rights regarding your personal information.

We are committed to helping you exercise these rights in accordance with applicable data protection laws.

  • Right to Access. Request access to the personal information we hold about you.
  • Right to Rectification. Request correction of inaccurate or incomplete personal information.
  • Right to Erasure. Request deletion of your personal information under certain circumstances.
  • Right to Restrict Processing. Request limitation of how we process your personal information.
  • Right to Data Portability. Request transfer of your data to another service provider.
  • Right to Object. Object to certain types of processing of your personal information.

12.

Do-Not-Track Features

Browser Privacy Settings

Most web browsers and mobile operating systems include a Do-Not-Track feature or setting.

We do not currently respond to Do-Not-Track browser signals, but we respect your privacy choices through our platform settings.

13.

US Residents Privacy Rights

State-Specific Privacy Laws

If you are a resident of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Tennessee, Texas, Utah, or Virginia, you may have specific privacy rights under state laws.

These rights may include additional disclosure requirements, opt-out rights, and enhanced control over your personal information.

14.

Updates to This Notice

Policy Changes and Notifications

We may update this Privacy Notice from time to time to stay compliant with relevant laws and reflect changes in our practices.

The updated version will be indicated by a revised date, and we will notify you of material changes through appropriate channels.

15.

Contact Us

Questions and Support

For questions or comments about this Privacy Notice, please contact us using the information below.

We are committed to addressing your privacy concerns and helping you understand how we protect your information.

  • Email Support. hello@insightdraft.com
  • Mailing Address. Youdede dba Insight Draft, 186 Voorhaven, Rotterdam, ZH 3024 RR, Netherlands

16.

Review, Update, or Delete Data

Managing Your Personal Information

You have the right to request access to, update, or delete your personal information.

To exercise these rights, please visit our platform or contact us directly through the provided channels.

  • Self-Service Options. Access your account settings at www.insightdraft.com to manage your data preferences.
  • Support Assistance. Contact our support team for help with data requests and privacy concerns.

Questions About Your Privacy?

We're committed to transparency and protecting your privacy. If you have any questions about this policy or how we handle your data, please don't hesitate to reach out.

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